Cost is the biggest factor when a prospective client reaches out and says they’re interested in hiring us for their virtual event.
You have a budget in mind, but you’re not really sure what it costs to run one.
Before we get into how much POWER UP’s services cost, we’ll mention that you may not be charging enough for tickets and sponsorships.
We talk about pricing in our article “How Much Should I Charge For A Virtual Event?”
It’s hard for people to understand the cost of hiring someone to run a virtual event because you’ve never seen what it takes to run one. It’s all magic behind the digital green curtain, so we'll play Toto and pull it back for you.
We push A LOT of buttons to make events happen long before the event goes live.
So if you can’t see the magic of what it takes to run a virtual event, how can you justify it to the company CEO?
Hopefully this list of components and roles that POWER UP provides will help. The list of components we typically don’t include, but you definitely should consider, are at the end.
Sales & Marketing
Social Media Ads & Promo Reel Creation
Event Design & Strategy
Planning Meetings
Event Design
Timeline Management
Scheduling
Content Creation
Speaker Coaching & Talent Management
Story Development
Sponsor Activation & Opportunity
Video Production for Pre-Recorded Content & Promotion
Virtual Recording Studio
Traditional Recording Studio
Studio Time
File Management
Editing
Audio Improvement
Branding
Lower Thirds
Presentation Design
Music Track Overlay
Transitions
Video Equipment
Videographers
Editing Equipment
Editors
Proofers
Pre-Production
Rehearsal/Tech Check
Speaker Kits with Lights & Mics
Live Event
Backstage Management
In-moment Updates
Cue/Timing Management
Audio/Video Push & Technical Management
Chat/Engagement Management
Breakout Management
High-Speed Internet for Push & Pull of Streaming Content
Platform Fees - What Platforms Charge For
Licensing
Event Duration
Per Attendee
Per Exhibitor Booth
Per Admin
Post Event
Editing
Video Hub
Event Elements POWER UP Does Not Provide - But Highly Recommend Consideration
Registration
Sponsorship Acquisition
Post-event Surveys
Entertainment - MCEE, Moderator, Speakers, Music/Band, Comedian, etc.
Attendee Swag
Your event can feature all of these elements or just some of them, and that’s why every event is custom designed and priced uniquely. In general, our fee for running a virtual event starts at $3,500.
Now that you know what it takes to run a virtual event, let’s talk about how POWER UP can help you with one that is custom-designed.